When completing QA checklists, inspections, or client walkthroughs, there may be occasions where a signature from a supervisor or customer is required to verify completion or approval. This ensures accountability and confirmation from the involved parties. Here's a clear, step-by-step guide to help you navigate this process effortlessly.
Locating the Signature Box
After you've completed the checklist items for a task or job, you might need to provide a signature as a form of verification. This is where the signature box comes into play. Typically, the signature box is located at the bottom of your checklist. It's separate from the checklist items to ensure clarity and to avoid any confusion.
Scroll down: Once you've ticked off all the necessary items on your checklist, continue to scroll down the page. You're looking for the signature box, which is usually positioned below all checklist items.
Find the signature box: The signature box is designed to be noticeable, often labeled clearly to indicate its purpose. It might say something like "Signature Required" or "Sign Here" to guide users.
Signing Process
After locating the signature box, the next step is to provide your signature. This is done digitally and can be completed with a few simple steps:
Click the edit icon: Near the signature box, there will be an edit icon. This icon is commonly represented by a pencil or pen symbol. Clicking this icon is your first step toward adding your signature.
Sign in the new window: After clicking the edit icon, a new window will appear. This window is specifically designed for capturing your digital signature. You can use your finger or touch-enabled device to draw your signature. Ensure that your signature matches your standard signature to maintain consistency and authenticity.
Confirm and save: Once you've signed, there might be an option to preview your signature. Make sure it's correct and representative of your usual signature. Then, look for the save or confirm button within the window. Clicking this will officially add your signature to the checklist.
Completion: With your signature added, the process is complete. The document or checklist is now ready to be submitted or shared with the necessary parties, such as supervisors or customers, for their records.
Final Thoughts
Digital signatures on checklists offer a streamlined way to confirm completion and approval without the need for physical paperwork. It's a secure method to ensure accountability and verification in various processes. By following the simple steps outlined above, you can easily navigate this feature, making your work process more efficient and reliable.