{"id":8720,"date":"2022-09-29T00:06:08","date_gmt":"2022-09-29T00:06:08","guid":{"rendered":"http:\/\/3.26.62.22\/?post_type=ht_kb&p=8720"},"modified":"2022-09-29T00:20:48","modified_gmt":"2022-09-29T00:20:48","slug":"how-to-create-an-overpayment-for-dpp-and-claim-sale-in-xero","status":"publish","type":"ht_kb","link":"http:\/\/help.gjgardner.com\/au\/hc\/xero\/how-to-create-an-overpayment-for-dpp-and-claim-sale-in-xero\/","title":{"rendered":"How to create an overpayment for DPP and Claim\/Sale in Xero"},"content":{"rendered":"

There are two types of overpayments we receive for Sales. An overpayment for a Deposit Pending Preliminaries<\/strong> (DPP) and another for a Progress claim<\/strong>.<\/p>\n\n\n\n

Overpayments can be intentional \u2013 if, for example, you want to record a deposit (DPP) or advance payment on a progress claim for a client’s build.<\/p>\n\n\n\n

When an overpayment is made by a customer or client and received in the bank, we will have to create a transaction in Xero to be able to reconcile this.<\/p>\n\n\n\n

  1. Go into the Bank reconciliation<\/strong> function of Xero. On the left will be a column with all the bank transactions, spent and received.<\/li>
  2. Find the payment that has been sent through from the client.<\/li>
  3. On the right is a column of matching transactions in Xero. However, because the payment has no invoice\/claim to be applied to, there won\u2019t be a matching transaction here.<\/li><\/ol>\n\n\n\n

    Instead there will be a box with multiple tabs.<\/p>\n\n\n\n

    \"\"\/<\/figure>\n\n\n\n
    1. Click the Find & match<\/strong> link on the right.<\/li>
    2. Select the New transaction<\/strong> button to the right and then select  Receive money.<\/strong><\/li><\/ol>\n\n\n\n
      \"\"\/<\/figure>\n\n\n\n
      1. Then click the drop down option next to Received as<\/strong> and select Overpayment<\/strong>.<\/li><\/ol>\n\n\n\n
        \"\"\/<\/figure>\n\n\n\n
        1. Be sure to check that the From<\/strong> field has the correct customer contact name in it.<\/li>
        2. In the description field, add the word Preliminary works fee<\/strong> with the job number for extra clarity.<\/li>
        3. Add the Job number into the Job number<\/strong> tracking field.<\/li>
        4. Click Save Transaction<\/strong>.<\/li><\/ol>\n\n\n\n
          \"\"\/<\/figure>\n\n\n\n
          1. Then click Ok<\/strong> to reconcile the transaction.<\/li><\/ol>\n\n\n\n
            \"\"\/<\/figure>\n\n\n\n

            If an overpayment is made on an existing claim invoice, (for example the customer has overpaid an invoice total by $500.00, we can create an overpayment that can sit in the system and be applied to a later invoice.<\/p>\n\n\n\n

            Click on the link for instructions on how to do this. https:\/\/help.gjgardner.com\/au\/hc\/xero\/how-to-receive-an-overpaid-claim-from-a-customer\/<\/a><\/p>","protected":false},"excerpt":{"rendered":"

            There are two types of overpayments we receive for Sales. An overpayment for a Deposit Pending Preliminaries (DPP) and another for a Progress claim. Overpayments can be intentional \u2013 if, for example, you want to record a deposit (DPP) or advance payment on a progress claim for a client’s build….<\/p>","protected":false},"author":16,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[70],"ht-kb-tag":[93,252,156,94],"class_list":["post-8720","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-xero","ht_kb_tag-claim","ht_kb_tag-create","ht_kb_tag-overpayment","ht_kb_tag-xero"],"_links":{"self":[{"href":"https:\/\/help.gjgardner.com\/au\/wp-json\/wp\/v2\/ht-kb\/8720"}],"collection":[{"href":"https:\/\/help.gjgardner.com\/au\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/help.gjgardner.com\/au\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/help.gjgardner.com\/au\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/help.gjgardner.com\/au\/wp-json\/wp\/v2\/comments?post=8720"}],"version-history":[{"count":4,"href":"https:\/\/help.gjgardner.com\/au\/wp-json\/wp\/v2\/ht-kb\/8720\/revisions"}],"predecessor-version":[{"id":8724,"href":"https:\/\/help.gjgardner.com\/au\/wp-json\/wp\/v2\/ht-kb\/8720\/revisions\/8724"}],"wp:attachment":[{"href":"https:\/\/help.gjgardner.com\/au\/wp-json\/wp\/v2\/media?parent=8720"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/help.gjgardner.com\/au\/wp-json\/wp\/v2\/ht-kb-category?post=8720"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/help.gjgardner.com\/au\/wp-json\/wp\/v2\/ht-kb-tag?post=8720"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}