{"id":7266,"date":"2021-05-14T04:45:25","date_gmt":"2021-05-14T04:45:25","guid":{"rendered":"http:\/\/3.26.62.22\/?post_type=ht_kb&p=7266"},"modified":"2021-12-08T20:20:57","modified_gmt":"2021-12-08T20:20:57","slug":"how-to-enter-supplier-invoices-in-xero","status":"publish","type":"ht_kb","link":"http:\/\/help.gjgardner.com\/nz\/hc\/accounting\/how-to-enter-supplier-invoices-in-xero\/","title":{"rendered":"How to Enter Supplier Invoices in Xero"},"content":{"rendered":"

Accounts Payable provides the facility to record supplier invoice details, these invoices (bills) can either be for Job Costs or Overhead costs. Both are entered in the same way and coded to reflect where the supplier amounts should go on your Profit & Loss.<\/p>\n\n\n\n

Entering Bills into Xero<\/h2>\n\n\n\n

Bills you need to pay<\/strong> contains all the invoices received, regardless of whether they are job invoices or overhead invoices. <\/p>\n\n\n\n

  1. From Xero Dashboard.<\/li>
  2. Click on Bills you need to pay<\/strong>.<\/li>
  3. Navigate to the Purchases Overview<\/strong> screen.<\/li><\/ol>\n\n\n\n

    Purchase Orders are not used within the Xero software. All purchase orders are generated in the G.J. Software.<\/p>\n\n\n\n

    The Purchase Overview supplier invoice section shows all bills and their status. <\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    Draft Invoices<\/h3>\n\n\n\n

    Draft invoices are those that are in a preliminary form and editable, they are not yet recognised in the financials or any part of G.J. Software financial reports.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n
    1. Use the unique email address that is part of your Xero Files identity to forward the pdf of the invoice to your Xero file – this can be done daily. Steps to do this are included here<\/a><\/li><\/ol>\n\n\n\n
      1. The bill will appear as a draft for job invoices – add\/check<\/strong> the following<\/strong>:<\/li><\/ol>\n\n\n\n