How to use Locking Periods in Xero

Locking periods once reporting is done ensures the integrity of the information and stops users from inadvertently adding transactions to a closed period. 

See below for instructions on how to do this in Xero.

1. Click on Accounting

2. Click on Advanced

3. Click on Financial settings

4.Select the dates for the period you want to be locked and click Save.

You will see that there are different date fields under the lock dates section.

• Entering a lock date in the first field will stop all users, except for the advisor user, from making any changes on or before the entered date.

An example of a user who would use this field is an Accounts, Administration assistant working in the franchise office or an outsourced bookkeeper.

• Entering a lock date in the second field will stop all users, including the advisor user, from making any changes on or before the entered date.

An example of a user who would use this field is the GJ Franchisee, Director or the Accountant/Bookkeeper.

Once locked, periods should not be unlocked unless you have advice from your Bookkeeper or Accountant. This preserves the integrity of the information within your Xero File and any reports submitted or run for review.

Remove a lock date

Users with the advisor user role can remove lock dates temporarily to allow changes to transactions. 

1. In the Accounting menu, select Advanced.
2. Click Financial settings.
3. Under Lock Dates, delete/change the date in the Lock Date field, then click Save.